Retail Week terms of business


1. Confirmation

1.1 In consideration of the sum of £1 receipt of which is acknowledged, the individual or organisation identified below or on the applicable submission form (Speaker or You) agree(s) to provide speaker and (if applicable) session hosting services (Services) to Ascential Information Services Limited (Ascential) at the Ascential event described in the email accompanying this speaker pack (“Event”).

2. Obligations

2.1 Unless otherwise agreed, you shall: (a) perform the Services at the Event; and (b) be available for a technical check and rehearsal prior to the time for delivery if required (such time to be agreed between the parties prior to the Event).

2.2 If for any reason you are unable to perform the Services, you shall immediately notify Ascential, and these Terms and Conditions shall terminate.

2.3 You shall provide the Services in a professional manner and with all due skill and care. You shall not do anything which may bring the Event, any sponsor of the Event or Ascential into disrepute or be prejudicial to the image and/or reputation of the Event, any sponsor of the Event or Ascential. You shall comply with any delegate terms for the Event which are available on request and on the Event website together with any code of conduct issued in respect of the Event.

3. Licence

3.1 You acknowledge that Ascential, shall have the exclusive right to record and photograph the Services and you waive any rights you might have in Ascential’s recording. Ascential shall be entitled to use, edit, copy, broadcast and publish the recordings and photographs as it wishes in perpetuity without limitation and including by way of live streaming and/or broadcasting.

3.2 You grant to Ascential an irrevocable, worldwide, royalty-free licence to make such use of your name, voice, biography and likeness, as is reasonably required in connection with the exploitation, advertising and promotion of the Event and Ascential.

3.3 The content of the Services must reflect the content agreed with Ascential. Any changes must be agreed in advance, and Ascential shall have the final approval of such content. You grant to Ascential an irrevocable, worldwide, royalty-free licence to make such use of any materials, including any presentations or hand-outs, provided during the provision of the Services for Ascential’s business purposes. Unless otherwise agreed, you are responsible for obtaining any third-party consents or clearances needed to allow your Services to be used for the purposes set out in these Terms & Conditions. You will provide us with confirmation of these clearances on request.

3.4 You shall not use the name or logo of the Event or Ascential within your marketing materials or other publicity materials without the prior written consent of Ascential.

3.5 Subject to the prior written consent of Ascential you may publish approved pre-produced content to be used as part of the Services on your own channels provided you immediately remove the content from such channels if requested by us at any time.

4. Warranties, Indemnity and Liability

4.1 You warrant and represent to Ascential that (a) you have the necessary skills, and experience to perform the Services; (b) the provision of the Services, and the use by Ascential and attendees at the Event of any materials used or distributed by you at the Event, shall not infringe any third party intellectual property rights; (c) the content of the Services shall not contain material that is in any way defamatory, obscene, unlawful, harmful, offensive or inappropriate or that would constitute a contempt of court or expose us to any civil or criminal proceedings; and (d) the content of the Services shall not have the effect of being harassing, threatening, abusive or hateful or which degrades, discriminates against or intimidates an individual or group of individuals on the basis of religion, gender, sexual orientation, race, ethnicity, age, disability or any other legally protected characteristic.

4.2 You shall keep Ascential indemnified from and against all claims, demands, damages, losses, expenses, costs and liabilities incurred by Ascential as a result of any breach of clause 4.1 of these Terms and Conditions.

4.3 Subject to Clause 4.4 below, we accept no liability whatsoever for any loss or damage suffered by you in connection with the Event and neither party will be liable to the other for any indirect, consequential or any loss of profit, goodwill or opportunity.

4.4 Nothing contained in these Terms or Conditions shall be read or construed as excluding any liability for death or personal injury caused by negligence or liability for fraud or fraudulent misrepresentation or for any other liability which cannot be excluded or restricted by law.

5. Termination

5.1 These Terms and Conditions shall commence on the earlier of (a) the date on which you acknowledge and agree to these Terms and Conditions (including by way of email) and (b) the date on which the Services are performed and shall remain in force until completion of the Services, provided that Ascential may terminate these Terms and Conditions immediately on written notice to you without cause.

5.2 Termination or expiry of these Terms and Conditions shall be without prejudice to the rights of either party which have accrued prior to termination or expiry. Clauses 3, 4.2, 4.3, 5.2 and 6 shall survive expiry or earlier termination of this Agreement.

6. General

6.1 Please see the Event website for our privacy policy.

6.2 Nothing in these Terms and Conditions shall create or imply an agency, partnership or joint venture between the parties. Neither party shall act or describe itself as the agent of the other party nor shall either party have or represent that it has any authority to make commitments on behalf of the other.

6.3 If any part of these Terms and Conditions shall be found by any court or administrative body of competent jurisdiction to be invalid or unenforceable, such invalidity or unenforceability shall not affect the other provisions of these Terms and Conditions which shall remain in full force and effect.

6.4 These Terms and Conditions together with the submission form constitute the entire agreement and understanding of the parties in relation to the Services, and supersede any previous agreements, arrangements and/or understandings (whether written or oral) between the parties. No variation shall be valid unless it is in writing and signed by or on behalf of each of the parties.

6.5 You may not assign, sub-license, sub-contract, or otherwise transfer or dispose of these Terms and Conditions or any of its rights or obligations under it, in whole or in part.

6.6 The interpretation and enforcement of these Terms and Conditions shall be governed by the laws of England and Wales and both parties irrevocably submit to the exclusive jurisdiction of the courts of England and Wales in respect of any dispute.